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Description

This website describes the SBCTC’s Lift and Shift (LnS) process.

The Frequently Asked Questions (FAQ)s are written in order of knowledge. i.e. each one builds upon the information from ones above.

FAQ

What is the SBCTC?
SBCTC stands for the State Board for Community and Technical Colleges.

What is the Lift and Shift?
Replace the HP3000 hardware and MPE operating system with next-generation HP9000 hardware and HP.UX operating system. The old hardware and operating system are no longer supported by Hewlett Packard. The Lift and Shift project is also centralizing all of the data and hardware the 34 community and technical colleges in Washington State in Olympia. That means all access to the data will be over the Internet. We will just refer to the new hardware and software as “Lift and Shift” or “LnS”.

When is the actual start date of switching the old HP3000 platform to the new HP-UX platform?
This conversion is planned for the May 28-30. On Tuesday May 31st, if all goes well we will be on the new LnS system. If not we will fall back to the old HP3000.

How long is the switch over expected to take?
The SBCTC is expecting to work on switching the platforms between May 27, 2011 (Friday night) until May 29, 2011 (Sunday). They will then give control back to the individual college Technology Services departments on May 30, 2011 (Monday – Memorial Day holiday). Each college is then to complete configuration changes on May 30, 2011 (Monday), perform testing, and prepare the processes for End User access on May 31, 2011 (Tuesday).

When is the Lift and Shift process completed and processes/data is available for End Users?
Scheduled: May 31, 2011 (Tuesday)

What is the difference between the HP3000 and the HP9000?
The HP3000 is the physical server that currently runs our core systems (Payroll, Student Management System, Financial Management System, Financial Aid and Degree Audit being the most well-known). The HP9000 is the new physical servers that will run these same systems. No the HP9000 is not just 3 times as fast as the HP3000 it is actually much faster but then it has to be to handle all 34 colleges.

Why do the Lift and Shift?
Get onto a platform that is supported and to give time to prepare for the implementation of long-term strategy for modernizing the core applications. The goal of this first stage is to upgrade hardware. The goal of the next stage is to upgrade the software. Though some minor software enhancements are being made, the current Lift and Shift project is focused mainly on hardware improvements.

What changes should be expected?
If you don’t login to the HP3000 currently you will not notice any changes. If you do login to the HP3000 now you will have to learn a new way of logging into the LnS system. Here are the major changes you will notice:

  • A new login procedureto the LnS server if you currently login to the HP3000 (i..e hello name,ceiplus.p200)
  • Slight changes in the way you run Data Express procedures (now called UDA/DATALINK
  • ByRequest will replace Winimage/HALFILE for digital report distribution
  • An optional way to print reports to selected printers from the SCHEDULE system

What work will you need to do?
About the biggest change you will notice Become familiar with the new Log-In procedure. A core group of staff have tested the new system. During the conversion weekend the HP3000 and related systems will be offline. This may affect more than you think. Instructor Briefcase, Web Registration, Web Credit Card and other web applications actually use the HP3000. The HP3000 will be down so those services will not work.

A core group of Technology Services staff and other college staff will be working during the conversion weekend and testing the new system to insure it works.

You should plan to:

  • Attend at least one of the training workshops on LnS changes
  • Plan to come in earlier on Tuesday 5/31/2011 to get logged in
  • Plan for Tuesday 5/31/2011 to be a bit unusual. Don’t plan for a full productive day or plan any major projects
  • Have a “PLAN B”. How to do things manually (record on paper) in case certain things are slow or don’t work
  • Plan to call the WWCC Technical Services Help desk before you call the SBCTC. When reporting problems indicate if it needs immediate attention or can wait as we will likely be very busy
  • Be patient

What is byRequest?
ByRequest is a program that processes/distributes print jobs from the HP3000/LnS server. This is replacing WinImage/HALFILE.

What services should be expected to be off-line (not available) during the switch over timeframe (May 27-May 30, 2011)?

Minisoft/Reflection logints, Web Registration, Web Credit Card, Instructor Breifcase, unofficial transcripts.

What services should not be affected during the switch over timeframe (May 27-May 30, 2011)?
Any services outside the scope of the previous answer. Some of the major processes that will not be affected are:

  • Websites (except for those pages/links that deal with above products/tasks)
  • Angel
  • Bookstore system
  • E-mail
  • Phones
  • Network login/Servers/Computers
  • CCNET
  • MyWWCC
  • ADP – Advisor Data Portal
  • AEW – Academic Early Warning
  • FMSQuery
  • eCompass
  • eCatalog
  • eSchedule
  • etc..

What tasks will the Technology Services department be doing for Minisoft/Reflection?
Installing a new shortcut on each End User’s computer. It will be called “Lift and Shift Login” and is already there.

What tasks will the Technlogy Services department be doing for byRequest/Winimage/Halfile?
Rerouting the downloads of data from the old HP3000 system to the new LnS system.

What actual time will the systems be available?
To allow as much time as possible for configuring/testing, the systems should not be considered available until after 12 a.m. on May 31, 2011.

How many colleges will this affect and what are the timeframes for their implementations?
All colleges in Washington state will be affected and will be performing the switch over during the same timeframe.

Is the an official timeframe document from the SBCTC?
Yes. Go to:
http://www.sbctc.ctc.edu/college/documents/TimelineDiagram04042011.doc

How is LCC doing in regards to the tasks needed to be ready for the LnS switch-over?
Refer to SBCTC’s readiness document at:
http://www.cis.ctc.edu/wctc/LiftShiftProjectPage/docs/ReadinessAssessment042711.doc

Does the SBCTC have a Q&A on the LnS?
Yes. Go to:
http://www.cis.ctc.edu/wctc/LiftShiftProjectPage/LnS_QnA.htm

What is DATAX or Data Express?
DATAX is the platform which some users use (with Minisoft/Reflection) to create/run reports against the SMS/FMS/PPMS data.

How does this switch-over affect DATAX usage?
Due to the large amount of settings/work for DATAX storage, the SBCTC took a final snapshot of all DATAX information on April 15, 2011. Any changes to those reports after April 15, 2011 on the current HP3000, will need to be re-changed by the End Users on the new LnS platform. (this affects a very small number of employees who actually use DATAX).

What is the difference between the current LnS and the Re-hosting project from years ago that failed?
The LnS scope is very narrow, focusing mostly on hardware and a few core application changes.

A new log-in processes will be used. What information can you provide on this new process?
The SBCTC has created a slideshow for the new process. Go to:
http://www.cis.ctc.edu/wctc/LiftShiftProjectPage/docs/LoggingNewSystems.ppt

Running Data Express (now called UDA/DATALINK) will be different. What is different?
??? where are the instructions for running UDA/DATALINK?

After all of this information, as an End User, what should I know?

  • the switch over will occur between May 27, 2011 (Friday) night and May 30, 2011 (night)
  • Minisoft/Reflection, WTS, HPSA and byRequest tasks will be down during that time
  • if you use Minisoft/Reflection, you will have a new shortcut on your desktop to get to the new system
  • any services not specifically mentioned as down, can assume to be up during this timeframe

 

Running Data Express in the Lift and Shift Environment

  1. When running DataExpress, at the Catalog Directory prompt, what should be entered?
    • ANSWER: By default, everyone should be pointed to the GEN.Pnnn catalog (your local catalog). So, just press return at the prompt. If you wish to go to the INFORM.PLIB catalog, type ../../PLIB/INFORM
       
  2. On the HP3000, when running a DataExpress procedure, you are prompted for the database password associated with the data being queried. In HP-UX, you are prompted for a database User Name and User Password for each database being queried by the procedure. The user name will typically be the database name. Example: SM User Name will be “SM”. The User Password for SM will be the same password used on the HP3000 for SM.
    • NOTED Exceptions: There are a handful of database user names that will differ from the actual database name. The one that cropped up most often in testing was SAFER. The user name should be entered as SAFREAD.

For a complete list of exceptions to the user name rule, go to: http://www.cis.ctc.edu/wctc/LiftShiftProjectPage/docs/DatabaseUserNameExceptions.xls

For more step by step instruction on running DataExpress in HP-UX, go to: http://www.cis.ctc.edu/wctc/LiftShiftProjectPage/docs/RunningTestingConverted%20DXProceduresUDALink%20Reporter.pdf

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